Update: The Data Privacy tab, GDPR dashboard and Data Subject Requests for Office 365 content are now generally available to Office 365 commercial customers in the Security and Compliance center.
One of the core requirements of the GDPR is that organizations have a process to respond to Data Subject Requests from individuals in the EU for access to their data. As part of Microsoft’s commitment to helping customers on their journey to GDPR, today we are announcing preview of the new Data Subject Requests experience is enabled within the Microsoft 365 Security & Compliance Center.
To handle GDPR related tasks for your Office 365 data and content, access to the Data Privacy tab within the Security & Compliance Center is now available in preview. This new Data Privacy tab will provide information to help you on your GDPR journey, and provide the ability to create, manage and complete data subject requests for content in Office 365.
This new experience will help to manage the process and execution of data subject requests for data within the Office 365 core apps and services including Exchange, SharePoint and OneDrive, Office 365 Groups, Skype for Business, and now Teams.
Request creation for each Data Subject Request is completed via a simple module that allows you to identify the request name or unique identifier, identify the related data subject e.g. the person submitting the request, and add that new request to the queue or requests that you may be managing.
Once the request has been created, search for relevant content within your Office 365 environment. Select locations, specific content types and additional filters to refine your search to return only the content related to your specific request. In many cases, an employee will want to know what personally identifiable information their employer has on them and with content search you can refine your search to just look for PII rather than all data related to the requestor. Once search is complete, you now have option to export the related content for further review, processing or transport to the requestor. We provide several options for export to enable your work flow and processes. Once export is complete, the request status is updated.