Whiteboard for Microsoft Teams Meetings and Web now available in GCC

Published Jul 15 2021 11:00 AM 9,159 Views
Microsoft

We are excited to announce that we have rolled out the Whiteboard service to GCC for use in Microsoft Teams meetings, and for use via a web browser. It will be on by default, but can be disabled using SharePoint admin PowerShell cmdlets (see below).

 

RicardoWilkins_0-1626303234460.png

 

 

This new Whiteboard experience requires OneDrive for Business to store the whiteboards. This provides rich content management features, including data residency, permissions management, sharing, compliance and governance.

 

Using Whiteboard in a Microsoft Teams Meeting

During a Teams meeting, you can begin a Whiteboard session with the meeting participants using the “Share content” button – in addition to sharing your screen, a window, or a PowerPoint file you will now also see a “Microsoft Whiteboard” option:

 

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Whiteboards can also be used pre- and post- meeting through the Tab associated with the meeting:

 

RicardoWilkins_2-1626303234478.png

 

OneDrive and web experiences

Whiteboards will be created/stored in the OneDrive for Business of the person who starts the whiteboard. The folder (called “Whiteboards”) will automatically be created. This includes whiteboards created in the stand-alone Whiteboard applications as well as Microsoft Teams meetings, chats and channels:

RicardoWilkins_3-1626303234480.png

Users without OneDrive for Business will not be able to create new whiteboards, however they will be able to collaborate on whiteboards shared with them by other in their organization who have OneDrive for business.

 

While an Office365 app icon for Whiteboard is not currently a part of this rollout, you can access and create new whiteboards on the web by visiting whiteboard.office.com:

RicardoWilkins_4-1626303234482.png

 

Existing whiteboards can also be opened in the web experience from the OneDrive whiteboards folder.

 

Disabling the Whiteboard service**

If you do not have OneDrive for Business enabled, you should verify that Whiteboard is disabled using the SharePoint Online PowerShell module:

The change should take approximately 60 minutes to apply across your tenancy.

 

** Please note, enabling / disabling whiteboard service in GCC has changed and is no longer configured via the Office 365 admin center.

 

Things to keep in mind

There are a few caveats specific to this initial rollout of Whiteboard for GCC:

  • Access to whiteboards is limited to your own organization/tenant, but does include Guest accounts in your tenant.
  • This rollout does not include enabling the native Whiteboard applications for Windows 10, Surface Hub or iOS for GCC.
  • If you have a Surface Hub, the Whiteboard application will continue to operate in a local-only mode and cannot collaborate with the service.

 

Additional Information:

Feature Availability based on Teams Client Type

Client / Device

Start Whiteboard sharing in meeting

View incoming whiteboard in meeting

Edit/draw whiteboard shared in meeting

Start sharing before & after meeting from tab

Desktop Windows 

Y

Y

Y

Y

Desktop Mac 

Y

Y

Y

Y

Web Chrome 

Y

Y

Y

Y

Web Edge 

Y

Y

Y

Y

Mobile iOS 

N

Y

Y

N

Mobile Android 

N

Y

Y

N

MTR

N

Y

Only on touch enabled FoR

N

Surface Hub *

Y

Y

Y

N

 

Whiteboard support by meeting type

Private meeting - scheduled 

Yes

Private meeting – ad hoc 

Yes

Channel meeting – scheduled  

Yes

Channel meeting – ad hoc 

Yes

1:1 calls 

No

Group calls 

Yes

Breakout Rooms

Yes

 

Whiteboard support by Teams Meeting client 

Windows 

Yes

Mac 

Yes

Browser (Edge & Chrome)  

Yes

Mobile  

Yes

VDI 

No

Linux  

No

 

10 Comments
Senior Member

We have a weird experience where some of us can actually use the native/client App. We haven't been able to determine why yet. We think it may be tied to those users with specific roles within O365, but we haven't been able to confirm that yet.

Senior Member

@Ricardo Wilkins Any update on Whiteboard for iOS/Android/Win10 native apps, and sign-ins for Surface Hub?  Our customers are rightfully frustrated over the limitations imposed by this.

New Contributor

Still no word on the whiteboard app.. ? this is so confusing for our staff that the first thing they do when we say you can now use whiteboard for teams they try to launch the app.

Mark

 

Regular Visitor

Microsoft confirmed that it is 100% rolled out. However, we still don't see option to Share whiteboard during Teams meeting.

Are we missing something? We can see Whitebaord tab on meeting invite though.

 

Thanks,

Rahul

Occasional Visitor

A great addition to Teams!  Would be awesome to see this feature added to 1:1 chats/calls in the future!

New Contributor

Please add the ability to paste Images to be drawn on. Available on Consumer side, but not available in GCC. This is a highly desired feature.

Occasional Contributor

I don't see -IsWBFluidEnabled listed as a valid parameter for Set-SPOTenant:
Set-SPOTenant (SharePointOnlinePowerShell) | Microsoft Docs

Occasional Visitor

I'm not seeing Whiteboard available in my tenant. Am I missing something? I did enable it but still nothing. Thanks

New Contributor

We are in the GCC and I just noticed the Whiteboard when I went to add a Tab in one of my Channels!... Great addition!! 

Occasional Contributor

Why does a whiteboard in a Team (added in a channel meeting or a Team tab) save to the OneDrive of the person who started it, instead of saving to the Team SharePoint site?

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