Whiteboard with external participants

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New Contributor

Hi. First post...be gentle...

 

I'd really like to know if there is a roadmap for introducing the Whiteboard functionality in Teams calls with external participants. At the moment when we start a Whiteboard session, it just states "For now only members of this org can participate. Soon, you'll be able to too!".

So...when is soon?

Thanks, Mark.

22 Replies
I'm not aware if this is planned and consequently when it could arrive to Microsoft 365

@markc2018 Hello, I am not aware of when this will happen either, but there's a UserVoice for it https://whiteboard.uservoice.com/forums/915919-whiteboard-for-windows-10/suggestions/35320354-allow-...

 

You can also follow the roadmap for Whiteboard (and all other apps) to see when/if new features are coming https://www.microsoft.com/en-us/microsoft-365/roadmap?filters=

@markc2018 

The roadmap says December 2020 !
"..Any guests, external or anonymous users in a Teams meeting can view and collaborate on the whiteboard during the meeting. They will not have continued access to the whiteboard after the meeting ends..."

Sadly it did not work yesterday. I hope it will be released soon...

Hello, you can follow the roadmap id. It currently says March https://www.microsoft.com/en-us/microsoft-365/roadmap?filters=&searchterms=66759
Well it's March....
What can I reply to that? I don't work for Microsoft you know. I only referred to the roadmap id https://www.microsoft.com/en-us/microsoft-365/roadmap?rtc=1&filters=&searchterms=66759

It's previously been delayed. But it's still March. Something to consider though is that the estimated roll-out often gets pushed to a later date.

Do we know if there will be any administrator ability to enable/disable this feature in meetings?

@Joe Cistaro Hi, I don't know to be honest. Should be able to control that though. Let's ask @Peter Lunding Smith for a comment.

@markc2018 Follwing the new modification on the roadmap, the developpers seem to have postponed it to September 2021 (30/3/21). This is indeed a major functionality because at least 50% of the meetings include external users. So not being able to share a whiteboard with them is just making whiteboard useless. It's a shame that they are not speeding up as this feature as such (pasting images, post-it ...) is not available on Zoom and very helpfull for training. I am wondering if there is a project manager looking for the global impact of Whiteboard and Teams.

Same here. Our HR team wanted to use Teams for personal training with an external instructor. Nevertheless after evaluating the whiteboard they now go back to Zoom because the instructor was not able to access the whiteboard.

@Alexander Auras Apart from the really disappointing news of the delay in sharing with external contributors in MS Teams is the extremely annoying inability to properly export the Whiteboards to a third party whiteboard vendor! All the hard work needs to be input all over again! Come on Microsoft - get your act together!

@markc2018 

Hi Mark, Any solutions for this issue so far? 

Thank you

 

Eva

Thanks for the update. So it will be solved within days... ;)

@markc2018 I just ran a training session this morning and was incredibly embarrassed when i loaded the whiteboard and people outside my organisation could not access it.  Looks like this hasn't been fixed yet. 

You have the roadmap link two posts up..

@ChristianJBergstrom He is right in being frustrated. The timeline does in fact say GA in October 2021, and he attempted it on the 25th of October....so?ga.png

Rather than go by the estimated date you should instead look at current status. This one still being ”in development”.
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