Apr 28 2020 01:12 AM
Apr 28 2020 01:12 AM
Hi there -
I wanted to share one of the features that I am starting to use a lot that many of you might find useful and that's adding a tag to an individual. @Annie Colonna just wrote a blog about it here so check it out when you have a minute.
I have a group of 16 people that are part of an advisory board for a project I am working on. They are external guests in my tenant and not part of any other group within my organization. From time to time, I want to call their attention to something - typically when I need a review of some sort. I do not want to send email because the docs live in the team and I want to collect feedback within the doc and/or in the channel conversation about the topic. So - I created a tag for Advisory Board and every time I want to call their attention to an ask I have, I @ mention the tag and they get a notification.
This is in lieu of @ mentioning an entire channel, @ mentioning all 16 people in the conversation (no one has time for that), or leaving the conversation there for them to stumble over...with the increased amount of Teams traffic, it is increasingly difficult for people to find conversations they need to respond to without a tag.
Anyway - I wanted to share - I hope this is useful. Thanks for documenting in the blog, Annie! I know the team wants your feedback on this feature so if you are using it, let us know what you think. Thank you!
Apr 28 2020 01:18 AM
Apr 28 2020 01:22 AM
@adam deltinger - That's a good one. My next use-case will be in the MVP team I manage where I'd like to assign tags to each MVP who has a specific interest/focus area so that when I want to ask for feedback or call their attention to something, I can mention the tag for the same reasons - people don't always stumble upon things but I don't want to clutter everyone's activity feed with notifications to different channels they might be in with details they don't really care about. Of course, this could create a lot of noise so I need to be strategic about what the tags are and make it opt-in.
Apr 28 2020 05:42 AM
May 07 2020 08:33 AM
@Vesa Nopanen I think for me, smart use of tags is going to reduce the amount of people @mentioning the entire Team or Channel.. This is a great improvement in that respect.
@Laurie Pottmeyer Having used them for a few weeks now, the biggest ask I'm getting is around users self managing what tags are assigned to them. They don't want to create new ones, they just want to control which are assigned to them.
And a shameless self plug.. I wrote up my thoughts on the experience here.. 8-) http://www.myfatblog.co.uk/index.php/2020/05/using-notification-tags-in-microsoft-teams/
May 07 2020 08:56 AM