Teams and Sharepoint: making a custom Word template available to all MS Teams workspaces

%3CLINGO-SUB%20id%3D%22lingo-sub-2861622%22%20slang%3D%22en-US%22%3ETeams%20and%20Sharepoint%3A%20making%20a%20custom%20Word%20template%20available%20to%20all%20MS%20Teams%20workspaces%3C%2FLINGO-SUB%3E%3CLINGO-BODY%20id%3D%22lingo-body-2861622%22%20slang%3D%22en-US%22%3E%3CP%3EWe're%20about%20to%20roll%20out%20Teams%20to%20our%20staff.%20We%20don't%20use%20Sharepoint%2C%20other%20than%20as%20the%20back-end%20for%20Teams%2C%20so%20we%20have%20no%20in-house%20knowledge%20of%20it.%20We%20have%20a%20custom%20Word%20template%20that%20we%20want%20to%20make%20available%20globally%2C%20via%20Teams%20-%20so%20that%20any%20member%20of%20staff%20who%20creates%20a%20new%20Word%20doc%20via%20Teams%20can%20do%20so%20using%20our%20custom%20template%20rather%20than%20the%20Teams%20default%20(for%20house%20style%20reasons).%3CBR%20%2F%3E%3CBR%20%2F%3EI've%20figured%20out%20how%20to%20add%20a%20custom%20Word%20template%20to%20an%20individual%20MS%20Teams%20workspace.%20I%20go%20to%20its%20Sharepoint%20site%2C%20then%20Documents%2C%20click%20New%2C%20and%20select%20the%20option%20to%20Add%20Template.%20When%20I've%20uploaded%20our%20custom%20template%20I%20change%20the%20display%20order%20of%20the%20template%20list%20so%20that%20ours%20is%20at%20the%20top.%3C%2FP%3E%3CP%3E%26nbsp%3B%3C%2FP%3E%3CP%3ESurely%20we%20don't%20have%20to%20do%20this%20for%20each%20individual%20Team's%20Sharepoint%20site%3F%26nbsp%3BIs%20there%20a%20way%20of%20uploading%20the%20template%20to%20a%20single%20location%20that%20will%20automatically%20cascade%20to%20each%20individual%20MS%20Teams%20workspace%3F%20I've%20searched%20online%20but%20drawn%20a%20blank%20(maybe%20because%20I'm%20new%20to%20Sharepoint%20and%20not%20using%20the%20correct%20terminology%20when%20I%20search%3F).%3C%2FP%3E%3C%2FLINGO-BODY%3E%3CLINGO-LABS%20id%3D%22lingo-labs-2861622%22%20slang%3D%22en-US%22%3E%3CLINGO-LABEL%3EHow-to%3C%2FLINGO-LABEL%3E%3CLINGO-LABEL%3EMicrosoft%20Teams%3C%2FLINGO-LABEL%3E%3C%2FLINGO-LABS%3E%3CLINGO-SUB%20id%3D%22lingo-sub-2862311%22%20slang%3D%22en-US%22%3ERe%3A%20Teams%20and%20Sharepoint%3A%20making%20a%20custom%20Word%20template%20available%20to%20all%20MS%20Teams%20workspaces%3C%2FLINGO-SUB%3E%3CLINGO-BODY%20id%3D%22lingo-body-2862311%22%20slang%3D%22en-US%22%3E%3CP%3EHi%26nbsp%3B%3CA%20href%3D%22https%3A%2F%2Ftechcommunity.microsoft.com%2Ft5%2Fuser%2Fviewprofilepage%2Fuser-id%2F702032%22%20target%3D%22_blank%22%3E%40LynnProspect%3C%2FA%3E%26nbsp%3B%20%26nbsp%3BI'm%20unable%20to%20tell%20from%26nbsp%3B%20your%20description%3A%26nbsp%3B%20how%20many%20Teams%20do%20you%20have%20in%20your%20organization%3F%26nbsp%3B%20There%20is%20an%20old%20post%20in%20this%20community%20that%20offers%20a%20few%20viable%20suggestions%3A%26nbsp%3B%3CA%20href%3D%22https%3A%2F%2Ftechcommunity.microsoft.com%2Ft5%2Fmicrosoft-teams%2Fshare-a-file-in-multiple-teams%2Fm-p%2F230621%22%20target%3D%22_blank%22%3EShare%20a%20file%20in%20multiple%20teams%20-%20Microsoft%20Tech%20Community%3C%2FA%3E%3C%2FP%3E%3C%2FLINGO-BODY%3E
Occasional Contributor

We're about to roll out Teams to our staff. We don't use Sharepoint, other than as the back-end for Teams, so we have no in-house knowledge of it. We have a custom Word template that we want to make available globally, via Teams - so that any member of staff who creates a new Word doc via Teams can do so using our custom template rather than the Teams default (for house style reasons).

I've figured out how to add a custom Word template to an individual MS Teams workspace. I go to its Sharepoint site, then Documents, click New, and select the option to Add Template. When I've uploaded our custom template I change the display order of the template list so that ours is at the top.

 

Surely we don't have to do this for each individual Team's Sharepoint site? Is there a way of uploading the template to a single location that will automatically cascade to each individual MS Teams workspace? I've searched online but drawn a blank (maybe because I'm new to Sharepoint and not using the correct terminology when I search?).

3 Replies

Hi @LynnProspect   I'm unable to tell from  your description:  how many Teams do you have in your organization?  There is an old post in this community that offers a few viable suggestions: Share a file in multiple teams - Microsoft Tech Community

@ThereseSolimeno We'll have about 50 teams in total. I'm not sure the process described in "Share a file in multiple teams" would work. This is specifically about making a template available when staff use the 'New' menu in the Files tab of a Team channel. 

I'm so disappointed that nobody has come up with a solution for this! It seems like such a basic requirement - the ability to deploy a 'corporate' Word template across all the Teams Sharepoint sites in a tenant.
www.000webhost.com