Structure your intranet – page metadata coming to SharePoint in Office 365

Published Jul 09 2018 09:00 AM 43.6K Views
Microsoft

Ensure your content reaches your intended audience. Now you can tag SharePoint pages with properties (metadata) to help best describe them. Plus, use custom Pages library columns to filter and target pages. This allows you to reach the right audience ensuring the right content gets viewed by the right people.

 

The Page details pane opens when clicking the Page details button while in edit mode of a SharePoint page.The Page details pane opens when clicking the Page details button while in edit mode of a SharePoint page.

 

Structure your intranet by leveraging the power of page metadata. The balance of a modern intranet rests in between the dynamic display of information and the ability to better curate and target who sees what.

 

Let’s dive into the details…

 

Add custom metadata to your SharePoint pages

You can easily tag pages with metadata to ensure your content reaches your intended audiences in the way you intended. And it’s easy to adjust inline by using the Page details edit pane. Simply create custom columns within the Pages library of your site, and then use them to organize, target and filter pages by this metadata using web parts like Highlighted Content and News (more on this below).

 

Add custom columns to the Pages library of each SharePoint site.Add custom columns to the Pages library of each SharePoint site.

 

To add a new custom property to a page, create a column for that property in the Pages library. The column stores the property (metadata) and is then available in the Page details edit pane for each page in that site. Once you're in edit mode on a page, click Page details to open the edit pane. As an author, you can add/edit values of any metadata columns that exist in the corresponding pages library.

 

Learn more how to view, edit, and add page properties.

 

Use the Highlighted Content and News web parts to better organize, target and filter your SharePoint pages

You can use the properties set for individual pages to organize and group them effectively. While editing the Highlighted Content or News web part, change the source to "The page library on this site" and you'll see "Page properties" as a filter option. Set your parameters and watch the web parts and your pages dynamically display as you intended.

 

Use the filtering capabilities on page properties to refine and present your SharePoint pages as you intended.Use the filtering capabilities on page properties to refine and present your SharePoint pages as you intended.

 

Learn more how to use the Highlighted Content and News web parts.

 

Display page metadata for your readers to see

You can expose some of the metadata directly on the page by using the Page Properties web part to provide greater context for your readers. Add the Page properties web part to your page, and then add the page properties you wish to display. You can choose different information to display across your different pages. The web part supports managed metadata columns – you can either type the term manually or click the tag icon to select from the available terms. 

 

Select which custom page properties you wish to show to your readers via the Page properties web part.Select which custom page properties you wish to show to your readers via the Page properties web part.

Learn more how to use the Page properties web part.

 

Get started adding structure to your intranet

Better organize your pages and influence how they are viewed based on specific criteria (metadata). You can program things like region or role, what page type or page status – and then present views that make it possible for people to see, or not see, the page based on how they meet that criteria.

 

We want to empower you and every person on your team to achieve more. Let us know what you need next. We are always open to feedback via UserVoice and continued dialog in the SharePoint community in the Microsoft Tech Community —and we always have an eye on tweets to @SharePoint. Let us know.

 

Thanks,

Mark Kashman, senior product manager – SharePoint / Microsoft

 

Frequently Asked Questions (FAQs)

 

Q: How can I expect the new page metadata features to roll out to Office 365 customers?

A: These page metadata features will begin to roll out to all Targeted Release customers this week, and will be completed within 2–3 weeks. We then are targeting end of July 2018 for complete worldwide roll out into production.

 

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‎Jul 16 2018 11:27 AM
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