Microsoft Lists begins general availability roll out to Microsoft 365

Published Jul 21 2020 08:00 AM 157K Views
Microsoft

Microsoft Lists iconMicrosoft Lists icon

[Availability update | In July 2020, Microsoft Lists began roll out to Targeted Release (TR) customers in Microsoft 365. We released the Lists app for Microsoft Teams in August 2020. And now, we are pleased to report that Microsoft Lists has completed 100% worldwide roll out to all commercial, education and government plans.]

 

At Build 2020, we introduced Microsoft Lists, a smart information tracking app in Microsoft 365. Today, we’re thrilled to announce Microsoft Lists begins roll out to Microsoft 365 business customers worldwide, starting this month with the Lists app in Microsoft 365 and next month with the Lists app in Microsoft Teams.

 

 

We are excited to share more details in the blog sections below:

  • Create and use Microsoft Lists within Microsoft Teams
  • Make lists smarter to get more done in Microsoft 365
  • Lists for every team and every situation (customer stories)
  • Want to learn more? (upcoming webinar, AMA, and new The Intrazone podcast episode)
  • Frequently asked questions (FAQs)

 

Create and use Microsoft Lists within Microsoft Teams

Starting a list is easy. Create and manage lists from any browser by clicking Lists in the Microsoft 365 app launcher. Get going quickly with one of our ready-made templates for issue tracking, asset management, employee onboarding, and more. Review the Microsoft Lists “Look Book” to learn more about the ready-made templates.

 

Create a new list inside Teams with conversations side-by-side. The above shows using the Asset manager template.Create a new list inside Teams with conversations side-by-side. The above shows using the Asset manager template.

For Microsoft Teams users, simply add a list to a channel or create a new list directly in Teams. The Teams mobile app also gets a Lists update so you can view any list you added a tab in Teams – even on the go. Available later this year on iOS, the new Lists mobile app enables customers to create, view, and manage all their Lists from their mobile devices.

 

Make lists smarter to get more done in Microsoft 365

Keeping track of information is part of everyday life. Writing things down or using spreadsheets works for simple things. But when you’re dealing with hundreds or thousands of items and need to coordinate with others on your team and mapped to recurring business processes, it can quickly get overwhelming. And as the global pandemic has made remote work the new normal for many of us, we’re also facing the added challenge of staying in sync while staying at home.

 

Easily create a new list from the Lists home using one of many ready-made templates. The above shows using the Event itinerary template.Easily create a new list from the Lists home using one of many ready-made templates. The above shows using the Event itinerary template.

We built Lists to help you save time and reduce hassle. As simple to use as a spreadsheet, Lists helps you easily track any information, invite others to collaborate, and use rules to keep everyone in sync – in addition to being able to customize forms and flows with the Power Platform. It’s a simple, smart, flexible way to track information and get more done.

 

Lists for every team and every situation

Millions of people use SharePoint lists and libraries every month in Microsoft 365 to track issues, manage inventory, report status, onboard new hires, build out event agendas, manage FAQs, and more. With flexible columns, forms, and views, you can build your own solution to meet your specific needs without knowing how to code.

 

For example, Lauren Taylor, the vice principal of Manitou Park Elementary School in Tacoma, Washington, created a custom list to track students’ reading abilities. Now teachers can quickly determine what each student needs without going through spreadsheets or reams of paper.

 

Assistant school principal, Lauren Taylor, works with students (Manitou Park Elementary School in Tacoma, WA). [Photo by Scott Eklund/Red Box Pictures]Assistant school principal, Lauren Taylor, works with students (Manitou Park Elementary School in Tacoma, WA). [Photo by Scott Eklund/Red Box Pictures]

 

The Jim Henson Company created a list to track celebrity and production visitors at their Los Angeles studio. What used to be a manual process done on a clipboard, this new approach using lists has saved time, giving security guards a simple, mobile-friendly way to track current visitors, flag unexpected guests, and make decisions more quickly.

MSLists-GA_005_JimHenson.jpg

 

Avanade, a global professional services firm with 29,000 employees, now can rapidly prototype, iterate, and publish solutions that better connect employees with critical information, without expensive planning, development, and IT maintenance costs.

With corporate data available on their mobile devices, Avanade sellers are now more productive and better able to serve and attract clients.With corporate data available on their mobile devices, Avanade sellers are now more productive and better able to serve and attract clients.

 

Fully integrated with Microsoft 365, Lists works seamlessly with other apps, such as Excel, SharePoint, Power Apps (custom forms), Power Automate (customer flows) and Power BI, enabling our customers to build powerful information tracking solutions at a fraction of the time and effort it typically takes to create custom apps from scratch.

 

Example productivity app utilizing a list-item view form customized using Power Apps to bring in additional data from Power BI – all as a tab in Microsoft Teams.Example productivity app utilizing a list-item view form customized using Power Apps to bring in additional data from Power BI – all as a tab in Microsoft Teams.

 

Want to learn more? (webinar, AMA and podcast)

On-demand WEBINAR | 'Working with Microsoft Lists'

 

  • TitleWorking with Microsoft Lists
  • Description: Learn how to get started with Microsoft Lists from the Microsoft Lists engineers themselves. Start a list from a template, add your information, and then use conditional formatting, rules, and key collaboration features to make the list your own - to make it work across your team. Lots to learn. Lots of demos. Lists AMA directly after for all your questions.
  • Original air date: Wednesday, August 5th, 2020 at 9am PST (12pm EST; 5pm CET) [60 minutes]
  • Presented by: Harini Saladi, Miceile Barrett, Chakkaradeep Chandran and Mark Kashman

 

AMA | “Microsoft Lists AMA” within the Microsoft Tech Community

This was a fast-paced hour Ask Microsoft Anything (AMA) within the Microsoft Tech Community. You can review all questions and answers about Microsoft Lists, SharePoint list, Lists + Teams integrations, Lists + Power Platform integrations, and more.

 

  • WhatMicrosoft Lists AMA
  • Where: Go to the Microsoft 365 AMA space within the Microsoft Tech Community site

 

PODCAST | The Intrazone episode “A home for all your lists”

We chat with Harini Saladi (Lists senior program manager) and Lyndsey Gill (Lists designer) about Lists home, the eight ready-made templates and the new list creation experience:

 

 

To learn more about Lists throughout the year, please visit our updated Microsoft Lists resource center for blogs, demos, videos, podcasts, and more.

 

Track what matters most. Make a list and let it flow.

 

Thank you,
Seth Patton, General Manager, Microsoft 365

 

Frequently Asked Questions (FAQs)

Q: When can I expect to see Lists app and the Lists app in Teams for my Microsoft 365 tenant?

A: [Updated Nov.23.2020] Microsoft Lists completed 100% worldwide roll out (review the tweet); the Lists app for iOS is on track for preview later this year. Note, Microsoft started to release Microsoft Lists at the end of July 2020. We released the Lists app for Microsoft Teams in August 2020. All of the above is for all commercial plans, education, and government (GCC, GCC-High and DoD).

 

Q: What will happen to SharePoint lists moving forward?

A: Your investments to date in SharePoint lists carry forward. We are building off the 20+ years of innovation within SharePoint and taking steps to make them even more accessible within other apps. The tens of millions of people using lists today will see new list capabilities like updated user experiences, creation in Teams, improved Quick Edit and more. Learn more about how Microsoft Lists evolve from SharePoint lists.

 

Q: What subscriptions do I need to use Microsoft Lists?

A: Lists is available through Microsoft 365 or Office 365 subscription plans where SharePoint is included. Learn more about Microsoft 365 business plans.

 

Q: How does Lists differ from Microsoft To Do and Planner?

A: Microsoft Lists is an information tracking app that enables teams and organizations to manage a process or workflow. While To Do and Planner are purpose-built apps, specifically designed to help individuals and teams manage their work using tasks. Commonly, when a task is completed, it becomes hidden from view. Microsoft Lists, on the other hand, enables users to collect, view, filter, sort, collaborate, and share structured information across status, life cycle, ownership, and more. Lists integrate with the Power Platform to design, build, and extend productivity apps alongside Power Apps (custom forms) and Power Automate (custom flows). Learn more about Microsoft Lists, and learn more about To Do and Planner.

99 Comments
Regular Contributor
 

So just to collate the ways to access MS List or List view when in a SP site

- Via OneDrive (change url from onedrive.aspx to lists.aspx)

- In a SharePoint site webURL+ /_layouts/15/lists.aspx

- When viewing a SharePoint list click the expand button on the right hand side

- When viewing a SharePoint list add url parameter like AllItems.aspx?env=WebViewList

- Via the App Launcher Icon

 

Anyone got any others?

Microsoft

Hi @Cggates - sounds odd for sure. The team is reviewing all feedback and noting any irregularities. You should at least see "Create list" at the top. Also, did you have any previous SharePoint lists that you created or were shared with you? If yes, those should appear here. I'll check with engineering, and may be an outlier case. Hang tight. Thanks, Mark Kashman (MS Lists PMM)

Microsoft

Hi @Robd328 - we're on track, similar to what @LindsayAddie shared above, and you can review more from my previous update here. AKA, roll out has begun and we've additional details updated in a number of places to help track progress as we move to expand to broader production over time. Thanks, Mark Kashman (MS Lists PMM)

Occasional Contributor

Thank you @Mark Kashman for your detailed responses, appreciate it.

Senior Member

@Mark Kashman thanks for the reply! I don't have any previous sharepoint lists. From my understanding, I should have still seen the "create a list" option or page for Lists, correct? Sure hope to get this app back in my portal - can't wait to use Lists!

Senior Member

Hi,

@Mark Kashman  SharePoint has a built-in Gantt Chart/Timeline view, which is very useful when for tracking and visualizing the progress of team action items and goals.  Are there any plans to include the same capability in the new MS Lists app?  Thanks in advance for your response.

Senior Member

Same as many others here... the app showed up 2 days ago.. when clicking at the app a blank screen comes up and nothing happens. The app went away yesterday and never came back... I saved the link and still has the same behavior today (blank screen):

 

https://COMPANY-NAME-my.sharepoint.com/personal/MY-ONE-DRIVE-ID/_layouts/15/lists.aspx 

 

@Seth Patton , @Mark Kashman - It looks like many are experiencing the same behavior, I manage a very large team that has a project timeline aligned with this feature as go-live is scheduled to end of October (when the feature would be available for all). Our developers are in the target release waiting at this point.. I would like to see an acknowledgement of the issue and hopefully an update for target users?

 

Many thanks,

Ale

Occasional Visitor

Hi,

Are we able to disable lists on our tenant?

Thanks.

Occasional Visitor

Hello,

 

I gave Microsoft Lists a try and used a variety of templates as a starting point. One thing I ran across that was frustrating was whenever I tried to customize the template by adding new columns etc, the "pill" formatting would get lost. I understand that is JSON driven, but if you have no experience in JSON you are out of luck.

 

Can you say if more "pre-built" styles will be coming that allows me to use them without using or knowing JSON?

 

Thanks

Ray

Contributor

Anyway we can opt into trying this out in beta instead of waiting?

Visitor

Very excited about Microsoft lists, is there any chance of being included in the targeted release. Our company is wanting to move forward with using the project template. 

 

Cheers 

 

Josh 

Regular Visitor

Yes please! I would also like to be included into the release or be part of the Beta.

I've been waiting for it to be move forward on 2 projects. pls pls :cry:

 

Thanks!

 

Julien

 

Senior Member

Any plans to include this in Microsoft 365 Home and Personal subscriptions?

New Contributor

How do I display an image (photo) in Microsoft Lists?  I have entered Image as a new column.  But when I click on "Select an option" on Image (when entering new data) it shows "(None)" and I don't have any option for entering say the .jpg.

Best regards,

Sven

Senior Member

@Mark Kashman - are we going to get the app back in our homepage of 365 for those of us that had the app? For me it was taking me to a blank page and wasn't able to see anything. Please get this fixed cause I really want to use Lists.

Frequent Contributor

@an365_ I've started to experience this behavior - going to a blank screen - but simply refreshing loads the Lists page.

 

Note that the app still has to make its appearance as an app icon on my apps page. I'm using the methods described by @Warwick Ward to access lists - in particular, the OneDrive method. After the Lists page loaded I created a shortcut to it. It is working (almost) perfectly.

Occasional Contributor

@Mark Kashmanor @Seth Patton  will the Teams app for Lists include "list search" at launch? This seems to be missing from the current lists implementation in Teams (without jumping out to SharePoint). 

Occasional Contributor

I see ... it has been migrated to here.....i just wonder why the previous blog post has been so quiet...

 

Introducing the Lists app in Teams
MC220295, Stay Informed, Published date: 13 Aug 2020
 

We are pleased to launch the Lists app in Microsoft Teams for all Teams clients. This feature is related to Microsoft 365 Lists which is accessible via Lists home (MC218031, July 7, 2020).

Key points

  • Microsoft 365 Roadmap ID 64162
  • Timing: early September and complete by mid-October 2020
  • Roll-out: tenant level
  • Control type: Teams admin control
  • Action: Review and assess
Frequent Visitor

Lists looks phenomenal! Can't wait to use it... Eh, is it going to be available to Education groups with 365 accounts?  *wishing with fingers crossed*

Contributor

The Lists app is not in our menu, but going to it manually per @an365_ (see above) works. I suspect this has been the case for some time, but I didn't know the URL before. We are on Targeted.

Senior Member

I also do not see Lists in my Main menu after seeing it a few weeks ago.  I cannot access it via @an365 method.  It just takes me to a blank screen, although the tab in my browser shows the Lists logo, the screen itself is blank

Occasional Contributor

The list is nothing great.

 

It is only a consolidation of all the list in SharePoint.

The list is still sitting in SharePoint.

The function is the same as SharePoint list

 

Still no function of inter-SharePoint reference.

 

If you are using private channel - your list is confined in the private channel only.

 

Senior Member

Hi, will there be an option to sync assigned tasks from the Lists application to ToDo or Planner? This helps a lot, now all assigned tasks can be viewed from one place? 

Regular Contributor

I am in the targeted release group as a selected user but i still get an empty page when opening onedrive.url/lists.aspx and these errors in console

StephanGee_0-1598275358949.png

Should i open up a ticket @ MS or is it normal until it rolled out completely for our tenant?

 

Makes adoption a bit difficult if we cannot test it first.

For anyone interested, I put together a blog/video overview of Microsoft Lists from the everyday user perspective as well as a 'which tool when' overview for Lists, Planner, To Do, and Tasks in Teams. Feel free to share.

Occasional Visitor

Still not see the Lists App in our App Launcher. Seeing in Teams though which is strange...

Occasional Visitor

Hi,

how does this differ from "Planner" which we use quite a bit in our company. Getting a bit confused about all these app that seem to overlap... .

Occasional Contributor

Planner vs List is totally different usage.

 

List is more like a spreadsheet - airtable database.

 

At the beginning i thought it is an airtable killer, but it is not.

 

It is only a consolidation of all the list in the sharepoint in 1 apps. 

 

You could not reference to

1. Other list in other sharepoints

2. Other list although within the teams but different private channel. (private channel consider as a sharepoint sites on its own)

 

This is the drawback.

Occasional Contributor

Hello There, 

 

On Sharepoint Lists in Classic View we could have Task list with CheckBoxes to clic when a task was completed. On the modern view lists we can only have yes/no (boolean) in the form of dropdown list, wich is not firendly at all.

I was hoping this would be solved in Microsoft Lists, but its still the same. The workarounds suggested are very complicated and I haven't found one that solves my problem. I would like to know Microsoft Lists will have the possibility of showing a Boolean Field in Checkbox?

 

Best Regards, 

Joana Villas-Boas

Senior Member

@Mark Kashman Lists has arrived! Which is nice. However, its lacking both the comment functionality and Gallery View. Will those features roll out separately eventually?

Occasional Contributor

Will Microsoft Lists be made available for users with Microsoft 365 Business Standard?

Occasional Contributor

yes it is available 

Occasional Contributor

Looks there is a delay with the rollout, so on our Enterprise E3 tenant  still not available.

Contributor

I still don't have access to Microsoft Lists, is it supposed to be available now?

Contributor

I'm in the same boat as @Jason Drew. I have been actively monitoring our E3 production tenant for a couple of months now but it is still missing the Lists (web) app. I am a member of Targeted Release as well.

 

Our E3 test tenant does have the Lists app. I am a member of TR there as well.

 

The only difference between the two tenants is that TR is setup in production for select users. Meanwhile, our test tenant is setup for everyone to be in TR.

 

 

Microsoft

Hi @BShipe@Heiko Fuhrmann and @Jason Drew - we've made progress on most of Targeted Release - nearly 100% - those that have enable TR for their full tenant. We'll next enable all of TR, including 'select users.' That said, the team is recalibrating a little with focus on more progress in Oct.2020 and targeted completion by end of Nov.2020. Thanks for keeping your eye out, and we'll work to share the info across channels. - Mark 

Microsoft

@annaz - correct, comments and grid/calendar views release separately and are coming soon (if not already). We highlighted the two views in last month's roadmap pitstop: Sept.2020 - so they've begun roll out. Thanks, Mark 

Microsoft

Hi @chintan_patel - Yes. Lists is available through Microsoft 365 or Office 365 subscription plans where SharePoint is included. Thanks, Mark 

Occasional Contributor

On one side people are not receiving this function,

on the other side, another group is busy complaining about how to remove this from the users.

 

 

Occasional Contributor

@Mark Kashman , thanks for the response. Unfortunately, the client I am assisting does not have Lists showing up as an app in their list of Office 365 apps. They have SharePoint. I've recently set up a SharePoint Intranet for them. This client has Microsoft 365 Business Standard. I don't see anything in the Admin Center that I need to enable. Screenshot attached. Please advise?

 

Lists not Available.PNG

Visitor

I have an Office E3 subscription and all Microsoft websites say this feature should be under the waffle menu of Office365. It is not. I have searched my Admin center, Sharepoint and many other places and there is no sign of it. I can make Lists in Teams, however I cannot edit and admin them on the standalone website. Very confusing....

Contributor

@rodneyjoyce The Lists app in Teams is separate from the List (web) app. As Mark mentioned in a few posts up from yours, rollout of Lists (web) is ongoing which is in alignment with the Microsoft support article below. 

 

BShipe_2-1603379450314.png

Take note that the first bullet ("Roll out is complete for organizations enabled for Targeted release") only applies to organizations configured for targeted release for everyone.

Occasional Contributor

@BShipe Thanks. Finally I see a timeline for expected timeline for roll out of the web version of Lists app. In the FAQ section, timeline for Lists app within Teams is only available.  

Visitor

Is Microsoft Lists only available to businesses? The discussions seem to all be talking about how to use it in business situations, but I haven't seen anything in Microsoft's information that says that it is business-only. I do not see it in my app launcher. My subscription is "Microsoft 365 Family".

Contributor

@DickScheel Yes, the Lists app is not available for Personal or Family plans. I have not read anything about if / when it may come out for those plans. 

Frequent Visitor

Wow, Microsoft. Administration for MS products is already difficult enough, and now we have no documented way to completely disable the Lists service, or even a way to hide specific lists. Most of the issues have already been laid out by users but I'll add them here again for volume.

 

  • Lists is literally just SharePoint lists in a wrapper, which have major limitations. For example, the 5k view limit requires forethought to overcome (e.g. indexing key columns and creating views with specific filters), which end users won't consider - nor should they have to.
  • There is no way to hide or restrict which lists appear on the landing page for Lists. Many companies utilize SharePoint Online lists as a data repository, potentially for critical business processes. These data lists are now handed to users on a silver platter to manipulate directly, instead of users interacting with the data via the Power Apps or Power Automate flows that were designed intentionally for a specific user experience.
  • Many companies also have major issues with data governance, thanks to shadow-IT - end users creating 'solutions' using Excel files/Access DBs/SharePoint or Teams groups/etc. with little to no oversight, which then suddenly become business critical and are only brought to the IT team when something breaks or hits a Microsoft limitation. Lists is now yet another way for users to generate and manage data outside of business policies or best practices, and IT/admin teams have no ways to get ahead of it.

The 'best' option right now is to try to find some workaround/automation for notifying an admin or IT team when a new list is created, so they can go review and adjust the list as needed or, you know, actually design a viable long-term solution for the user's business case.

 

If you insist on delivering half-baked 'self-service' products with zero administration options or adequate documentation, you could at the very least provide basic PowerShell commands for disabling services until they can be properly vetted.

 

Microsoft

Hi @mzag | You can review the Lists admin options here and continue to provide feedback on what's needed. Appreciate you sharing your perspective.

Thanks, Mark 

Regular Visitor

Hi

Does anyone else have issues with the "Search this list" box in Lists?

 

For example, 

I have converted an excel spreadsheet to a List in the online App Lists

 

When I search e.g. “USB” – some items appear but some don’t

 

If I continue typing “USB A” nothing appears in the search even though there are items such as “USB A to B”

 

As an inventory list this is of no use to me if the search doesn’t work – I also wanted to recommend it to a client but not if this is a common problem.

 

Thanks, Andy

Occasional Contributor

Even after a full year of its launch, Microsoft Lists is nowhere near an app like Airtable in terms of usability and UX. I was hoping that Microsoft will make Lists at least close enough to Airtable, but with the way things have been developing it seems like this won't happen at all. Disappointed. 

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Last update:
‎May 06 2021 11:43 AM
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