Sep 12 2019
- last edited on
Apr 04 2022
I am working a project where want to store files for different departments such as Admin, Finance, IT, HelpDesk etc.
Some files are common across by different departments such as Polices are shared by Admin, Finance and Support cases by IT and HelpDesk departments.
Each department have different access rights.
- Used Traditional Site Architecture
Tried to created document libraries for each department such as Polices, Support but it creating duplication as polices and support should be placed in one location only and defies the purpose. The departments out-rightly rejected this site structure
- Created Hub-Site Architecture.
Created Hub Sites and joined 4 sites. This is much easier for departments and they liked the modern team sites.
How can share common files and document libraries such as Polices and Support as each site has its own and separate Office 365 groups?
Any suggestions will be highly appreciated.
Sep 12 2019 08:15 AM
Sep 12 2019 08:21 AM
thanks for that lightening fast reply..
Whats about using quick links for those departments? in that case, they can still access common document libraries? any recommendation on that please?
Sep 12 2019 08:26 AM - edited Sep 12 2019 08:28 AM
Keep it simple. Create a document library at the site level called Policies, give everyone read only access. Embed quick links web part and add frequently visited policies for easy access on each of the department sites. @Aroh Shukla
Sep 12 2019 06:36 PM
thanks a ton for your replies.
- added a new SharePoint Site called Common I will assign appropriate permissions to users. Polices and Support will be a document library.
- For Admin and Finance sites and IT & Heskdesk sites, I will provision Quick Links for easy access to users.
Is this structure looks good?
Sep 16 2019 05:47 AM