Aug 18 2019 09:04 PM
Aug 18 2019 09:04 PM
We're a small nonprofit with 30 Office 365 E1/E2 users. Two of us have E3 with the Audio Conferencing licenses for dial-in capability. (Totally online, no on-premises functions.)
Need some basic clarification on our imminent move from Islands to Teams-only for meetings and calls. Everyone uses S4B now.
The staff are set up as a Team (but they don't use the Team app, they use S4B to communicate). The board and committees are all set up as Groups.
- I'm told that moving from S4B to Teams-only for communications will not convert the Groups to Teams. Correct?
- When the Groups use the Team app for meetings and calls, will they also have access to chat and channels? What changes, if any, occur for the Groups that use the Teams app to replace S4B?
- Related, is the Teams app functioning as both a communication function for Groups, as well as a full coordination collaboration platform for cohorts organized as Teams?
- What am I conceptually missing here?
Aug 18 2019 09:28 PM
You then have to create Teams in the client (Or admin center) for people to join and collaborate if they want too. You have 2 options. Create a Team from an existing Office 365 group, or Create a new Team, which creates a new Office 365 group with the Team attached (including SharePoint Site). When you create a new Team the group is also hidden from Outlook and Address book.
2. Nothing changes unless you create Teams and add people to them, as above either from existing 365 group or new Team (new group)
3. Teams really is a real time collab app different than e-mail, it just really uses the Groups back end for security / mail storage for compliance, and to a smaller effect meeting invites for channel meetings etc. but tha'ts a mess right now.
4. hopefully nothing now with my explanation :).
Aug 19 2019 08:14 AM
Thanks for the speedy, point-by-point response. Although I'm aware of much of what you said, you clarified and confirmed several things.
My reference to Groups was to Office 365 Groups, not distro groups.
Putting aside the transition away from S4B....as others do, I differentiate Teams from Groups primarily by the way communications and associated documents are handled; in Groups it's email and a classic SharePoint library; in Teams, it's persistent chat and channels (though SharePoint plays a role there, too).
In our case, there is a generational factor. Since all my users are over 50 years old (even an octogenarian or two), chat and channels don't come naturally, email is an old friend, and change in general is especially difficult. So, we've stuck with Groups so far. Even the only cohort inadvertently organized as a Team, our staff, uses email and SharePoint, ignoring the availability of chat and channels. I'm always on the lookout for an opportunity to expand their use of Teams' features, and they may be on the cusp of exploring chat/channels.