Microsoft Teams, the hub for teamwork in Office 365, continues to bring new capabilities to empower teams and organizations to achieve more. With new features like Quiet Hours, users can enjoy enhanced experiences while engaging in non-work-related activities. Additionally, new functionality for admins such as creating teams based on dynamic group membership, reduces the overhead of manually updated team membership.
Customize your team with 3rd party integrations
Monthly Spotlight - Apps in Teams: Confluence Cloud, Meekan, and more!
We are constantly adding new and improved apps to our Teams experience and plan on highlighting a few of our apps that have been making major waves to further enable collaboration.
Confluence Cloud Messaging Extension empowers your dev team to get the information they need by searching through your Confluence instance and attach a page, blog post etc. to an informative card. Learn more here.
Meekan is an AI assistant that simplifies tasks such as finding the best time to connect with your team and scheduling a meeting. Learn more here.
Jira Cloud app now supports Jira Service Desk projects, allowing you to configure by selecting the project, choosing which service desk queue you would like to monitor and pin that as a Microsoft Teams tab. Learn more here.
Polly App now offers more options to customize your instant polls with additional questions types, letting users add comments to your poll, etc. Learn more here.
Communicate more effectively
Check if someone is available with improved presence for Coexistence Mode
Many organizations are in the process of migrating from Skype for Business to Teams. For some, this means using Skype for Business and Teams at the same time (Islands mode). During this time, it’s important to understand what presence is being shown and from where it originates. We are introducing a new presence experience that allows users to more accurately display their status to others in the organization during coexistence. For users in TeamsOnly mode, others will see presence based on the activity in Teams. For SfbOnly, SfbWithTeamsCollab, and SfbWithTeamsCollabAndMeeting modes, presence is based on Skype for Business activity.
Work with confidence: new features for IT admin
Teams based on dynamic group membership
Many admins need to create teams for groups or departments where membership changes frequently. Now, it is getting easier for you to manage membership of these teams.
You can now create teams backed by Office 365 groups with a dynamic membership rule for which membership is managed dynamically based on user or device properties in Azure Active Directory. If a user or device satisfies a rule for a group, they are added as a member, and when they no longer satisfy the rule, they are removed.
This helps with scenarios like:
- A hospital can create different teams for nurses and doctors that automatically reflect current staffing.
- A university can create a team for all faculty within a college, including an adjunct faculty that changes frequently.
To create a team with a dynamic membership rule, the tenant admin has to first create an Office 365 groups with a dynamic membership rule in Azure Active Directory, the team owner can then convert the group to a team via the Teams client.
Dynamic membership rules in Azure Active Directory require an Azure AD Premium P1 license for each unique user that is a member of one or more dynamic groups.
For more details on dynamic team membership, see overview of dynamic membership for teams.
Org-wide teams provides an automatic way for everyone in an organization with no more than 1,000 users to be a part of a single team for collaboration. Global administrators can now easily create a public team that adds every user in the organization and automatically keeps the membership up to date with Active Directory as users join and leave the organization.
Only global admins can create org-wide teams and currently an org-wide team is limited to organizations with no more than 1,000 users.
When the org-wide team is created, all global admins are added as team owners and all active users are added as team members. Accounts which are disabled, blocked from sign-in, guests, conf rooms and resource accounts won’t be added to the team. As your organization's directory is updated to include new active users or when users leave, changes are automatically reflected in the org-wide team membership. Team members can't leave an org-wide team. As a team owner, you can manually add or remove users if needed.
For more details including best practices, head over to create an org-wide team in Microsoft Teams.
Scoped directory search
You can now leverage Exchange address book policies to create virtual boundaries within your organization and control how users find and communicate with each other in Teams. This is useful if you manage an organization that has multiple entities within a single tenant, or if you manage a school and want to limit chat between faculty and students within the same class or grade.
Note that address book policies create only a virtual separation of users from a directory perspective, not a legal separation.
To use scoped directory search for your organization in Teams, first create address book policies via the Exchange Admin Center (EAC) and then enable scoped directory search in Teams via the Microsoft Teams & Skype for Business Admin Center (Org-wide settings > Teams settings).
Once enabled, the results returned by searches for other users (for example, to initiate a chat or to add members to a team) will be scoped according to the configured policies. Users will not be able to search or discover teams when scoped search is in effect.
See use Microsoft Teams scoped directory search for more details.
New features available on Teams iOS & Android apps
Keep your work-life balance with quiet hours
Push Notifications help you stay productive at work, but there are times where you may also want to focus on other activities. Quiet Hours empowers you to control Team’s notifications on your mobile device. You can mute push notifications at specific times during any day of the week, including weekends.
See organizational information from anywhere
Microsoft Teams makes it easy for you to understand in which team or department people are. You can now also leverage the Teams mobile app to search for a colleague in the organizational chart or find it directly from their contact card.
Schedule meeting on the go
You can now schedule Teams meetings from your mobile device and invite people who are part of the organization (including guests) via the Microsoft Teams app for iOS and Android. Additionally, you will also be able to schedule channel meetings soon.
Know who is calling you via Microsoft Teams
If you have a Teams phone number saved in your device contacts, you will now see their name appear when they call you via Teams. This requires a Phone System license and permission to access your device contacts.
Discover how organizations are transforming teamwork
Expanding sales team relies on Teams to integrate new team members from company acquisition
Telstra, Australia's leading telecommunications and technology company, acquires companies that complement their own offerings to help them gain traction in new markets. Before Teams, they onboarded new teammates using email and various third-party tools. With Teams, channels are created for newly formed groups to work together as one integrated team. Teams provides a single place to manage the complexity of joining two companies together. Read more about Telstra’s story here.
Teams enables leading airline to deliver 1st class service to all travelers
Qantas Airways, one of the world’s most recognized brands is leveraging Teams to drive faster decision making and greater customer service innovation. Airport, flight operations, and cabin crew teams all use Teams to collaborate in dynamic, virtual meetings. Thanks to archived chats in Teams, everyone can readily access and build on existing knowledge faster. Read more about Qantas’ story and watch their video here.
Pharmaceutical giant envisions collaboration that drives innovation and faster time-to-market
Eli Lilly and Company is a global pharmaceutical company driven by life changing discoveries. To accelerate a process known for its complex regulations, requirements, and costs, Lilly is turning to Microsoft Teams to drive collaboration. Enhanced interoperation between Teams and devices like Surface Hub and HoloLens enables Lilly to capture all types of ideas and foster innovation at scale. Read the Lilly story and watch their video here.
Let us know what you think!
Try the new features and provide feedback using the feedback link in the lower left corner of Microsoft Teams. If you have suggestions on how to make Teams better, please submit your idea via User Voice or vote for existing ideas to help us prioritize the requests. We read every piece of feedback that we receive to make sure that Microsoft Teams meets your needs.
Editor’s note 11/19/2018:
This post was updated to reflect the most up-to-date information regarding Teams features coming this month.